By-Laws

 

 

Kansas Professional Grant Association

 

BYLAWS

 

 

ARTICLE I – NAME

Section 1:  The name of this organization shall be the Kansas Professional Grant Association. 

Section 2:  The Kansas Professional Grant Association is incorporated under the laws of the State of Kansas as a not-for-profit corporation and is registered with the U.S. Internal Revenue Service as a 501 (c) 6 organization.  

ARTICLE II – PURPOSE

Section 1:  The purpose of this Association shall be to advance the professional development of its members and to facilitate their mutual interaction.

Section 2:  This Association shall encourage its members to uphold the highest standards of their professions, with particular concern for ethnical conduct in applications for grant funding, in decision-making regarding grants to be awarded, and in the management of funded projects.

Section 3:  This Association shall promote public understanding of the role of grants for charitable and research purposes in the national economy.

 

ARTICLE III – MEMBERSHIP

Section 1:  All memberships in the Association shall be held by individuals or organizations and shall not be transferable.

Section 2:  The membership of this Association shall be anyone who has paid the membership dues.

 

ARTICLE IV – ADMISSION TO MEMBERSHIP

Section 1:  Applicants shall be admitted to membership in the Association upon submission of written membership application and full payment of annual dues.  Application forms will be available through the Association web site (www.kpga.us), at routine meetings of the Association or through personal contact with a member of the Association Board of Directors. 

Section 2:  Applicants for membership shall be required to submit a completed application form with information to be included in the Kansas Professional Grant Association Membership Directory, to be made available to members via the Association web site.  

 

ARTICLE V – TERMINATION OF MEMBERSHIP

Section 1:  Any member may resign from the Association.  It is requested that an officer of the Association Board be notified in writing by mail or electronic mail.

Section 2:  Any member who has failed to pay annual dues within 90 days following the beginning of the Association fiscal year (January 1) may be suspended from membership.  He or she will be provided written notice by mail or electronic mail from the Chair of the Membeship Committee of the Association.  Such member, upon receipt of full annual dues payment, may be reinstated upon consideration of the Association Board of Directors. 

Section 3:  Any member charged with conduct unbecoming a member of the Kansas Professional Grant Association, or with any act prejudicial to the best interests of the Association, or against whom such charges are sustained after opportunity to appear before the Executive Committee of the Board of Directors, may be expelled from membership upon recommendation by the Executive Committee, and adoption by the Association Board of Directors.  Upon such action, the Secretary of the Board shall immediately notify the member in writing of said action.

Section 4:  Any members whose membership in the Association has been terminated for any reason shall forfeit all interest in any funds or property of the Association and all rights to the use of the Kansas Professional Grant Association name.

ARTICLE VI – REVENUE

Section 1:   Each member of the Association shall pay a membership fee as set by the Board of Directors, payment of which is a prerequisite to admission to membership, payable on demand of the Treasurer as provided in Article IV of these bylaws.

Section 2:  Membership dues shall be paid annually by January 1.

Section 3:  The fiscal year of the Association shall be January 1 through December 31. 

Section 4:  A member shall be regarded as in good standing if not more than 90 days in arrears in payment of any indebtedness, dues or otherwise, to the Association.

Section 5:  The Executive Committee may recommend the raising or accumulation of revenue from sources other than those stated in this article.

Section 6:  All funds, to which the public or members have contributed for the specific purpose of financial charitable, educational or civic activities of the Association, shall be used solely for those purposes and separate records of such funds shall be maintained.

Section 7:  The Executive Committee may provide for the bonding of the Treasurer for not less than $10,000 annually, or higher, as the risk of loss warrants. 

Section 8:  The Executive Committee shall arrange for an annual written review of all financial statements, and at any time annual income of the Association exceeds $24,999; a certified public accountant will be retained to conduct a financial audit of the agency.  Findings will be presented to the Board of Directors verbally and in writing within 60 days of conclusion of an audit. 

 

ARTICLE VII – MISCELLANEOUS

Section 1:  Any person who becomes a member of this Association shall be deemed to have accepted these bylaws and shall be bound by them in all respects as if he or she had been a member at the time of their adoption.

Section 2:  The Executive Committee shall provide for the prompt payment of all obligations of the Association.

Section 3:  The Kansas Professional Grant Association shall use its funds only to accomplish the objectives and purposes specified in these bylaws, and no part of earnings, gains or assets shall insure to the benefit or be distributable to individuals or organizations organized and operating for profit, except that the Kansas Professional Grant Association is authorized and empowered to pay reasonable compensation for services rendered.

Section 4:  No member of the Board shall be a paid trustee, agent, client or employee of the Association; or receive a fee for serving as a member or officer. 

 

ARTICLE VIII – NOT-FOR-PROFIT ORGANIZATION

Section 1:  This Association is organized and shall operated as a NOT-FOR-PROFIT organization for social welfare, civic improvement and similar purposes.   All income received shall be for the not-for-profit purposes of the organization, and no part of the income shall be used to the benefit of any officer or member.  The Association shall not participate in or intervene in any political campaign on behalf of any candidate for public office. 

 

ARTICLE IX – DISSOLUTION

On dissolution or final liquidation of the Kansas Professional Grant Association, any remaining assets shall be distributed to one or more regularly organized and qualified not-for-profit organization(s) to be selected by the Board of Directors.

 

ARTICLE X – AMENDMENTS

Any amendment to these bylaws may be adopted by a two-thirds (2/3) vote of the quorum of the membership at a regular quarterly meeting or annual meeting.  Such new amendment will take effect one week following quorum vote. 

 

Article XI - BOARD GOVERNANCE GUIDELINES

The Board created and presented board governance guidelines to the membership.  Board governance guidelines are in a separate document and posting on this website.  Board governance guidelines facilitate the management of the board and the selection and elections of board members.

 

The original bylaws signed by Terry Behrendt, KPGA President and Helen Barnes, KPGA Secretary on January 17, 2002.

This revision of the bylaws signed by Martha McCabe, KPGA President and Marnette Hatchett, Secretary on October 27, 2009.

 

This posted revision of the by-laws was made by Dr. Matt Johnson, KPGA President on April 5, 2015.  Vote taken at annual meeting November 13, 2014